Office Manager

Location:

Stockholm, AB, SE

Team: Administration

Job type: Temporary

Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family-owned company with a long-term commitment to our brands and stakeholders.

The Opportunity

We are looking for an Office Manager to join our Stockholm office, home to Puig Nordic and Byredo’s Creative Studio. This is a substitution for approximately one year, starting mid october, with the possibility of extension.

As Office Manager, you will be at the heart of our workplace – making sure our office is not just a place to work, but a space where people feel supported, inspired, and at home. You will lead both the day-to-day operations and long-term improvements, ensuring everything runs smoothly, efficiently, and with a touch of creativity.

What you'll get to do

Take full ownership of the daily operations of the office – services, logistics, equipment, and suppliers.
Develop routines for smooth workflows, space use, and preventive maintenance.
Manage office budget, supplier contracts, and purchasing.
Ensure workplace safety and compliance (fire safety lead).
Support HR with onboarding/offboarding and contribute to workplace culture and wellbeing.
Plan and deliver engaging activities that build team spirit and inclusion.
Be the main contact for property owners, vendors, and visitors.
Provide basic IT support and coordinate with global/local IT teams.

We'd love to meet you if you have

Proactive, organised, and service-minded – with a warm, professional communication style
Several years of experience in office/facility management, ideally in an international or creative environment.
Good understanding of Swedish workplace regulations and HSE.
Experience with budgeting, supplier management, and contracts.
Fluency in both Swedish and English, written and spoken.
Proficiency in Microsoft Office and comfortable with basic IT support.
Strong interpersonal skills – warm, clear, and professional.
Highly organised, detail-oriented, and service-minded.

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.

Job Req ID: 29342

Puig 2024. This information is privileged, confidential and contains private information. Any reading, retention, distribution or copying of this communication by any person other than its intended recipient is prohibited.

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