Studio Coordinator (Temporary) - Carolina Herrera (Fashion)

The Opportunity

The Studio Coordinator plays a key role in supporting the daily operations of the design studio, ensuring seamless coordination between design, product development, and vendors. This position is responsible for maintaining organized systems, preparing for fittings and shows, managing studio resources, and facilitating communication across teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, creative environment.

What you'll get to do

Studio Operations & Design Administration 

• Update and maintain design boards, ensuring all visuals and information reflect the most current collection status.
• Build and regularly update collection decks and design presentations for internal reviews and leadership meetings.
• Organize and manage all internal systems with up-to-date sketches, fabric details, and design information.
• Create comprehensive handoff packets for the design team with all required information from internal references, inspirational sources, and seasonal research.
• Maintain SKU count accuracy, oversee data consistency across systems, and keep all digital and physical sketch folders organized and accessible.
• Prepare showroom and fitting areas, ensuring all tools and supplies are ready and available.
• Order and manage all office and studio supplies, as well as inbound and outbound logistics.  
• Handle vendor management and department expenses in an accurate and timely manner.
• Manage and prepare agendas for all design and stylist meetings, ensuring participants receive materials and follow-up notes in a timely manner. 

Cross-Department Coordination & Communication 

• Serve as liaison between the Design Studio, Product Development, and Merchandising teams to ensure seamless communication and workflow.
• Support in coordinating calendar milestones, line reviews, fittings, and development checkpoints to align cross-functional priorities.
• Facilitate timely sharing of materials, sketches, and reference information with PD and Merch teams, ensuring clarity and consistency of updates.
• Assist in tracking materials, fabric developments, and prototype progress, maintaining accurate logs and follow-up status across departments.
• Communicate deadlines and deliverables across teams to ensure all parties are informed of changes, priorities, and expectations. 

Materials & Studio Logistics 

• Manage and track all materials, trims, and components necessary for design idea development, ensuring timely procurement and organized storage.
• Support fabric and trim ordering, swatch management, labeling, and documentation for ongoing design projects.
• Coordinate sample and fabric deliveries with external vendors and internal teams to ensure all materials are available for fittings, reviews, and creative sessions.
• Pack and unpack collections for fittings, styling sessions, and reviews, ensuring garments are handled with care and all pieces are accounted for.
• Assist with show shipments, tracking, and logistics, ensuring all samples are safely packed, transported, and returned in proper condition.
• Collect, label, and manage all samples before and after events, ensuring they are organized and easily accessible for future reference.
• Maintain studio organization systems to facilitate easy access to all materials and resources for the design team. 

Show & Shoot Preparation: 

• Order and organize materials for showroom and styling sessions.
• Support styling boards, documentation, and collection packing for shows and shoots.
• Coordinate with styling assistants and photographers as needed.
• Assist e-commerce teams during photoshoots with sample coordination, garment preparation, and styling needs. 

Creative Leadership Support : 

• Maintain access to the calendar, assisting with meeting scheduling, preparation, and follow-up.
• Support meeting documentation, summaries, and action item tracking.
• Anticipate studio and leadership needs related to collection planning, fittings, and design reviews. 

A reasonable estimate of the current hourly rate is $26/hour-$30/hour USD.

We'd love to meet you if you have

• Minimum 3 years’ experience with a luxury fashion brand or business
• Bachelor’s degree in Fashion, Design, Business, or related field (or equivalent experience)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Photoshop
• Strong knowledge of fabrics and the design process preferred
• Highly organized with excellent prioritization and time management skills
• Strong written and verbal communication; effective liaison between teams and vendors
• Experience with SAP, MyPO, GCS, T&E portal, and Iris systems a plus
• Detail-oriented; ensures accuracy in records, linesheets, and tech packs
• Collaborative team player with strong interpersonal skills
• Flexible, resilient, multitasker and able to adapt to changing priorities
• Problem-solving mindset with a proactive, can-do attitude

A few things you'll love about us