Studio Coordinator (Temporary) - Carolina Herrera (Fashion)

The Opportunity

The Design Studio Coordinator plays a key role in supporting the daily operations of the design studio, ensuring seamless coordination between design, product development, and vendors. This position is responsible for maintaining organized systems, preparing for fittings and shows, managing studio resources, and facilitating communication across teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, creative environment.

What you'll get to do

Studio Administration:

• Update design boards and internal systems with new sketches and ensure all information is current.
• Maintain SKU count and check accuracy across categories.
• Prepare showroom and fitting areas: ensure all tools and supplies are ready (pins, scissors, measuring tape, grosgrain, model shoes, pants, shapewear, etc.).
• Create, update, and distribute collection decks with notes on changes.
• Create and update linesheets for each collection.
• Generate style numbers for Wovens, Knits, and Accessories and update information in GCS.
• Send design updates to Product Development and act as liaison between Design and PD.
• Organize sketch folders and assist in locating or sending sketches to the design team.
• Process invoices in SAP and route them for approval.
• Create purchase orders for MTO, models, and other needs in MyPO and GCS.
• Manage petty cash, bankable card, and Amex expenses through the T&E portal.
• Support vendor creation and updates in Iris.
• Order office and studio supplies, ensuring the studio remains organized and fully stocked.
• Handle FedEx/DHL shipments and deliveries as needed.

Show Preparation:

• Order and prepare supplies for styling and showroom setups.
• Assist in organizing the showroom for internal and pre-styling sessions.
• Support styling sessions (boards, photos, dressing, documentation).
• Coordinate with styling assistants and photographers.
• Assist in packing the collection for shows and shoots.

Intern Support:

• Support the scheduling and coordination of design interns (hours, daily tasks, studio needs).
• Track attendance and ensure interns are aligned with ongoing studio priorities.

Design and Technical Support:

• Attend fittings to ensure details are reflected in sketches, boards, and systems.
• Prepare and update tech packs for Wovens in coordination with the design team.
• Help manage and track embroidery archives and swatch returns.
• Conduct trims and hardware research and assist with CAD or design development.
• Support embroidery communications and artwork preparation.

Knitwear Coordination:

• Create and maintain linesheets and WIP documents for the knitwear category.
• Build and distribute seasonal color palettes to vendors and maintain yarn library.
• Track yarn cards, pricing, and development POs.
• Prepare and track packages sent to and from vendors (swatches, protos, samples).
• Assist in pre-costing and maintain costing charts with production updates.
• Organize and file fit photos, notes, and proto updates.

Accessories Support (Belts & Shoes):

• Communicate with Salus regarding belt orders and coordinate with the fabric department.
• Liaise with STL and other internal teams to pass orders or requests from Design.

A reasonable estimate of the current hourly rate is $26/hour-$30/hour USD.

We'd love to meet you if you have

• Minimum 3 years’ experience with a luxury fashion brand or business
• Bachelor’s degree in Fashion, Design, Business, or related field (or equivalent experience)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Photoshop
• Strong knowledge of fabrics and the design process preferred
• Highly organized with excellent prioritization and time management skills
• Strong written and verbal communication; effective liaison between teams and vendors
• Experience with SAP, MyPO, GCS, T&E portal, and Iris systems a plus
• Detail-oriented; ensures accuracy in records, linesheets, and tech packs
• Collaborative team player with strong interpersonal skills
• Flexible, resilient, multitasker and able to adapt to changing priorities
• Problem-solving mindset with a proactive, can-do attitude

A few things you'll love about us