Receptionist (Temporary) - Carolina Herrera (Fashion)

The Opportunity

The Receptionist serves as the first point of contact for the Company, greeting visitors, managing front-desk operations, and providing administrative support to the team. This role ensures smooth day-to-day office operations and helps maintain a professional and welcoming environment for employees, clients, and vendors. This is a temporary assignment, running from the end of November 2025 through May 2026.

What you'll get to do

• Answer main phone switchboard and direct calls appropriately
• Monitor lobby activity; greet and direct all visitors, including vendors, clients, or job candidates. Ensure completion of check-in and security procedures
• Assist in coordinating various department deliveries in/out of the office
• Assist with various administrative duties such as ordering office supplies and kitchen goods, updating and ordering company stationary, ordering employee business cards, ordering catering for special events as needed, etc.
• Manage and book all employee shared spaces calendar requests (i.e., conference room, showroom, kitchen), as well as help to reserve other building spaces for special events
• Maintains inventory of office supplies and kitchen
• Coffee distributors corporation
• Organizes and distributes mail and packages
• Create and manage interoffice communications
• Ensure all vendors have updated COIs sent to Building’s Property Administration Office
• Communicate to employees all shared space closure/maintenance as well as facility events and updates (i.e., fire drills, building repairs, market week closures, etc.)

We'd love to meet you if you have

• 3+ experience as a Receptionist, Front Office Representative, or similar role
• Exceptional customer service and interpersonal skills, with the ability to create a welcoming atmosphere
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with scheduling/calendar management
• Comfortable using phone systems, visitor management software, and standard office equipment
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks efficiently
• Excellent verbal and written communication skills
• Proactive, resourceful, and able to anticipate the needs of the team and office operations
• Flexibility and adaptability in a fast-paced, dynamic office environment
• Bilingual skills a plus

A few things you'll love about us