Personal Assistant to Global Retail VP

The Opportunity

We are looking for an experienced Personal Assistant to provide efficient and professional support to our Global Retail Vice President, accountable for global retail strategy within beauty and fashion brands and across multiple geographic markets.

Based in London UK, you will have experience working in an office environment to perform administrative duties and working remotely with our Global Retail VP, key stakeholders and other Personal/Executive Assistants.   The ideal candidate for this position requires the ability to operate within a dynamic global landscape, as well as anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

What you'll get to do

Working at all levels of the organisation, you will operate at ease with people and have the ability to seamlessly navigate cultural nuances and build sound working relationships.  This role may include, but is not limited to;

• Effective diary management and when required, inbox management
• Manage scheduling including for example agendas, email, phone calls, invitations, activities etc
• Organise meetings, events, conference calls, catering, etc, as required
• Manage complex business travel itineraries, working closely with stakeholders on strategic business travel plans
• Keep on track with initiatives and understanding priorities to plan ahead; gatekeeping where needed
• Create and proofread presentations and reports ensuring high standards are maintained
• Produce reports, timelines and reviews of projects
• Coordinate workflows ensuring communication flows amongst stakeholders; flagging and acting on risks and delays
• Raise purchase orders and manage invoicing using systems such as SAP
• Keep track of budgets, controlling costs; working with Finance
• Manage expenses, including collating receipts, coding and submission
• Coordinate with other PA and EA teams, ensuring good cross-functional relationships
• Assist in ad hoc projects and/or activities as and when needed, Global Retail team support, and the organisation of events, ensuring excellence in the execution and attention to detail

This role may involve business travel to company events; some international travel may be required

We'd love to meet you if you have

Experience and skills which include:

• Strong 1:1 EA/PA experience
• Highly tech-savvy, and proficient in the use of Microsoft 365 software, Microsoft Outlook, Word, advanced Excel and PowerPoint all essential
• Highly organised with prioritisation skills
• Excellent communication and presentation skills, verbal and written
• Able to deal with complexity and ambiguity
• A flexible approach to all aspects of the role and needs of the business
• Excellent attention to detail, and maintain high standards 
• Highly discreet
• Resilient and calm under pressure
• Work well as part of a team as well as work autonomously

A few things you'll love about us