Facilities Manager

The Opportunity

The Facilities Manager supports all services related to the management of our head office site in London and supporting with the Maintenance of our Retail estate . This role is responsible for managing our third-party suppliers and contractors, controlling costs and ensuring our team members work in a safe and secure environment.  

What you'll get to do

•    Ensure the maintenance of the facilities for the PUIG head office site and ensure all areas and teams comply with Health & Safety legislation  
•    Supporting with the simplification and efficiency of Maintenance for our retail stores working with third party contractor(s)
•    Manage external suppliers, including relationships with the Landlords, Cleaning teams and general contractors for the London HQ (Grainhouse)
•    Propose works to improve the facilities (maintenance, replacement, new works etc.), preparing specifications and reviewing contractors  
•    Ensure that facilities are functional, compliant with regulations, cost-efficient, and supportive of team members, clients, and operations
•    Regularly review facilities compliance to ensure that risk is managed in-line with current legislation and appropriate management and procedures are implemented 
•    Ensure compliance with environmental regulations and suggest improvements, supporting with our ESG strategy for the business  
•    Support with any office moves and be the point of contact for any issues raised across the sites 
•    Finalise site operating reports and ensure technical and commercial reporting to customers and management  
•    Manage all workstation assessments for both office and home, and provide appropriate solutions 
•    Manage our local services including the Reception team and Cleaning Contractors (via a third-party provider)
•    Provide updates on Facilities and compliance to the wider business both locally and globally 
•    Participate in company audits 
•    Support with the facilities onboarding for new joiners in the London head office 
•    Collaborate closely with wider teams across the business including Retail Operations, VM and finance 
•    Ability to manage multiple stakeholders internally and externally 

We'd love to meet you if you have

•    Experience working within a similar role, IOSH or NEBOSH qualified 
•    A background in operations and construction 
•    Project management experience 
•    Ability to present reports on successes and updates, recommending new ways of working and informing the business on changes in legislation and compliance 
•    In-depth knowledge of facilities maintenance and compliance requirements
•    Qualifications around Electrical, mechanical, HVAC or other building disciplines would be an advantage
•    Collaborative team player, with strong influencing and negotiation skills
•    At ease dealing with complexity and ambiguity
•    Sensitivity to luxury and good attention to detail
•    Able to travel to sites nationally when needed 
•    May require occasional after-hours or on-call availability

A few things you'll love about us