Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family-owned company with a long-term commitment to our brands and stakeholders.
The Opportunity
We are currently looking for an Executive Assistant based in London. In this role, you will provide an efficient and professional support service to the Beauty & Fashion Transformation, Strategy & Creative Lab VP.
What you'll get to do
- Effective diary management.
- Book, amend and cancel travel itineraries for the VP – and for their teams when required.
- Support personal arrangements for the VP, so that they can maximise their time.
- Create and proofread presentations, ensuring high standards.
- Produce reports and coordinate trackers.
- Coordinate workflows for the VP, ensuring communication within the teams and flagging risks and delays.
- Organise meetings, events, conference calls, catering, etc, as required.
- Assist in ad hoc projects and in the organisation of larger events (e.g. Strategic Forums), ensuring excellence in the execution and attention to detail.
- Raise POs for the VP using SAP and managing the invoicing workflows. Become a SAP champion, being able to answer questions from the teams and support them.
- Manage the VP’s expenses, including collating receipts, coding and submission.
- Coordinate with the rest of the EA/PA team, ensuring good cross-functional relationships.
- Occasionally, required to travel to company events.
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We'd love to meet you if you have
- Strong EA/PA experience
- Highly tech-savvy, advanced in the use of PowerPoint and comfortable in Excel.
- Self-starter able to work autonomously as well as part of a team.
- Highly organised with prioritisation skills.
- Excellent communication and presentation skills, both verbal and written.
- At ease dealing with complexity and ambiguity.
- A flexible approach to all aspects of the role and the needs of the business.
- Highly discreet.
- Resilient and calm under pressure.
- Sensitivity to luxury and good attention to detail.
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A few things you'll love about us
- An entrepreneurial, creative and welcoming work culture
- A range of learning and development opportunities
- An international company with plenty of opportunities to grow
- A competitive compensation & benefits package
Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.
Puig 2024. This information is privileged, confidential and contains private information. Any reading, retention, distribution or copying of this communication by any person other than its intended recipient is prohibited.
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