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Executive Assistant

Location: 

Gstaad, BE, CH

Team:  Administration
Job type:  Permanent

Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family-owned company with a long-term commitment to our brands and stakeholders.

The Opportunity

We are seeking an experienced Executive Assistant to provide comprehensive personal and professional support to the Founder of one of our love brands. By managing a variety of personal tasks and responsibilities, the Executive Assistant will ensure the founder can dedicate their full attention and energy to growing the business. The ideal candidate will be a highly organised, flexible worker with excellent time management and communication skills.

What you'll get to do

  • Providing flexible, travel- ready support to the Founder both personally and professionally.
  • Support personal arrangements through effective diary management, and inbox management when required.
  • Book and manage complex travel itineraries both personally and professionally.
  • Assist with leveraging the Founders hospitality network to explore new product placement opportunities within five-star hotels and spas globally. Initiate and manage communication with industry contacts.
  • Contribute to the development and execution of brand and product concepts inspired by the Founders ideas and vision.
  • Organise meetings, events, calls, etc, as required.
  • Assist in ad hoc projects and in the organisation of larger events, ensuring excellence in the execution and attention to detail.
  • Assist with direct filming and staging of the podcast, coordinating with talents and their agents (content and social).
  • Support with content creation for both the Founder as an individual and the brand, including lifestyle and day to day content.
  • Manage expenses, including collating receipts, coding and submission.
  • Coordinate with the rest of the Global EA/PA team, ensuring good cross-functional relationships.
  • Provide support for personal matters and priorities.

We'd love to meet you if you have

Experience:  EA/PA experience at executive level is essential

Languages: English

Competencies:

  • Highly organised with excellent prioritisation skills.
  • Self-starter able to work autonomously as well as part of a team.
  • Strong communication and presentation skills, both verbal and written.
  • A flexible approach to all aspects of the role and the needs of the business.
  • Ability to thrive in complex and evolving situations with adaptability.
  • Highly discreet, and trusted to handle confidential matters.
  • Resilient and calm.
  • Sensitivity to luxury and good attention to detail.
  • Proven experience in managing executive-clients, delivering tailored luxury services with cultural awareness.
  • Strong at managing internal and external stakeholders globally.
  • Skilled in managing complex international travel and logistics.
  • Flexibility to travel as and when required.

 

A few things you'll love about us

  • An entrepreneurial, creative and welcoming work culture
  • A range of learning and development opportunities
  • An international company with plenty of opportunities to grow
  • A competitive compensation & benefits package

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.
Job Req ID:  29050

 

Puig 2024. This information is privileged, confidential and contains private information. Any reading, retention, distribution or copying of this communication by any person other than its intended recipient is prohibited.

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