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Job Req ID:  18561
Date:  26-Nov-2019
Location: 

New York, NY, US

Functional area:  Administration
Contract type:  1 | Permanent job
Business area:  Fragrances

 

 

 

Executive Assistant - Sales

Mission:  The Executive Assistant will be responsible for directly assisting the SVP of Sales to drive overall success for the department. This person will manage a variety of tasks that provide critical support in helping the SVP and the Sales Team to work effectively. This role will be administrative and will include projects that support that support the execution of the Puig business.

 

Responsibilities:

 

  • Arrange travel and manage calendar/appointment organization for SVP Sales.
  • Organize Retailer Meeting calendar.
  • Order refreshments for meetings, ensure gratis on hand, secure any handouts that may be needed, assist in set up and clean-up of room.
  • Create and update shared files as needed.
  • Assist with ad-hoc projects pertaining to sales including the production of documents, reports and presentations.
  • Research grey market goods and purchasing of for tracking purposes.
  • Assist with new hire set ups i.e. supplies, business cards, building ID & necessary equipment.
  • Maintain retailer contact list and general information.
  • Coordinate and set up National sales meeting. Including coordinating travel of field, scouting appropriate venues, coordinate and set up of meals and all other aspects of meeting.

 

Qualifications:

  • Bachelor’s degree
  • Minimum 2 years’ experience
  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
  • Acts with integrity in accordance to company guidelines and confidentiality.
  • Demonstrates learning agility by grasping new concepts quickly, understanding how to prioritize and organize on a number of different levels.
  • Passionate about beauty and sales.
  • Driven to learn and grow within the function, while carrying out necessary support tasks to help the larger team succeed.
  • High EQ and great interpersonal skills.
  • Strong communicator in all forms – verbal, written, etc.
  • Strong follow up and follow through with keen attention to detail to ensure deadlines are met.

 

 

Puig 2019. This information is privileged, confidential and contains private information. Any reading, retention, distribution or copying of this communication by any person other tan its intended recipient is prohibited.