Regulatory Data and Documentation Specialist

The Opportunity

We are looking for a highly organized and detail-oriented junior profile to support Regulatory Affairs operations, with a strong focus on documentation management and regulatory data maintenance.

This role is primarily administrative and data-driven, ensuring that regulatory information and technical documentation are accurate, complete, traceable, and properly maintained within internal systems.

It is an excellent opportunity for a junior professional who is interested in gaining exposure to Regulatory Affairs in the cosmetics industry, while working in a role that requires rigour, structure, and strong attention to detail.

What you'll get to do

Documentation Management & Administrative Support

• Request and collect regulatory and technical documentation from suppliers and third-party manufacturers
• Verify that documentation is complete, consistent, and aligned with internal requirements
• Classify, archive, and maintain documents in internal systems following established procedures
• Ensure traceability, version control, and proper documentation lifecycle management
• Act as a point of coordination with internal stakeholders to follow up on missing or incomplete documentation

Regulatory Data Maintenance & Systems

• Enter, update, and maintain data in internal regulatory databases and systems
• Ensure data accuracy, consistency, and integrity across platforms
• Perform regular data quality checks to identify gaps, inconsistencies, or duplications
• Support system updates, data clean-up activities, and continuous improvement of data quality
• Contribute to audit readiness by ensuring documentation is complete, structured, and easily retrievable

We'd love to meet you if you have

Education & Background

• Degree or vocational training in Administration, Data Management, or similar
• A first exposure to Regulatory Affairs or Compliance is a plus

Skills

• Strong organizational skills and exceptional attention to detail
• Ability to manage large volumes of data and documentation with precision
• Comfortable working with Excel and digital tools/databases
• Ability to follow structured processes and ensure data traceability and consistency
• Good communication skills to interact with internal teams and external partners
• Fluent in Spanish and English

Mindset

• Reliable, rigorous, and highly detail-oriented
• Comfortable performing structured and repetitive tasks requiring high accuracy
• Strong sense of ownership and accountability for data quality
• Service-oriented, with a proactive approach to supporting teams
• Interest in process improvement, data governance, and operational excellence

We welcome Creators Of All Kinds. If you are unsure of meeting all the requirements but trust you have the transferable skills to excel in this role, complete the application and our teams will get in touch if you are selected for an interview. 

A few things you'll love about us